Minutes of the 2022-04-20 IAB Business Meeting
Lars Eggert (IETF Chair)
Mirja Kühlewind (IAB Chair)
Warren Kumari (IESG Liaison)
Cindy Morgan (IAB Executive Administrative Manager)
Karen O’Donoghue (ISOC Liaison)
Colin Perkins (IRTF Chair)
Sabrina Tanamal (IANA Liaison)
Amy Vezza (IETF Secretariat)
Greg Wood (IETF Director of Communications and Operations)
1.2. Agenda bash and announcements
Cindy Morgan noted that all of the conflict of interest disclosures for 2022-2023 have been posted on the website.
Lars Eggert asked the IAB to look at the retreat agenda and confirm any topics they will be speaking about. David Schinazi reminded the IAB to fill out the spreadsheet to indicate whether they will be in-person or remote so that there is an accurate headcount and names can be sent to building security.
1.3. Meeting Minutes
The following meeting minutes were approved.
- 2022-04-06 business meeting – (posted 2022-04-06)
The following meeting minutes remain under review.
- 2022-04-13 business meeting – (posted 2022-04-13)
1.4. Action item review
- 2022-03-09: IAB to provide feedback on ISOC’s “IETF and policy makers – problem statement” document that came out of WTSA.
- 2021-04-07: Wes Hardaker (with Cullen Jennings, Colin Perkins, and Russ White) to come up with a list of subjective tags that define common characteristics of good RFCs.
- 2021-11-17: Mirja Kühlewind and Cindy Morgan to put together some options for the IAB Website revamp for the IAB to review.
- Sometime after IETF 113
- 2021-09-01: Jari Arkko to continue editing the document on the role of discovery in ensuring that Internet technology is broadly applicable.
- Check back after 2022 IAB Retreat
- 2021-05-26: Russ White and Jared Mauch to review the IAB discussion on “The Internet of Three Protocols” and draft a problem statement to see if there is work that the IAB can do in this space.
- 2022-03-09: Cindy Morgan to add information about IAB workshops to the “IAB Lore for New Members” slide deck.
- 2022-03-09: Zhenbin Li to review the new version of draft-iab-path-signals-collaboration.
- 2021-09-08: Liaison Coordinators to come up with a list of potential candidates to reach out to for future IAB-appointed positions.
- 2022-04-13: Liaison Coordinators to find out where liaison managers are having trouble accessing documents.
- 2022-04-13: Liaison Coordinators/Liaison Managers to document how the liaison role works for their respective SDOs.
- 2022-04-13: All IAB to reach out to potential RSWG Chair candidates.
- 2022-04-13: Cindy Morgan to schedule interviews for the GWG appointment. (Interview team: Jari Arkko, Cullen Jennings, Mirja Kühlewind, Russ White, Jiankang Yao)
- 2022-04-13: Jari Arkko to start a document with potential questions for GWG candidates.
- 2022-04-20: Karen O’Donoghue to draft a description for an IAB-ISOC Administrative Support Group.
- 2022-04-20: Mirja Kühlewind and the Liaison Coordinators to continue discussions on how to refine the liaison tool and approval process.
- 2022-04-20: Cindy Morgan to follow up on the ICANN NomCom appointment announcements.
- 2022-04-20: Wes Hardaker to reach out to a colleague for a technical discussion on what Internet access means in the current political landscape.
1.5. IAB Document Status Update
IAB State: Active IAB Document
IAB State: Active IAB Document
IAB State: Active IAB Document
IAB State: Active IAB Document (EXPIRED)
IAB State: I-D Exists
RFC Editor Queue: Edit
1.6. WG Chartering in Progress
- No new initial charters in progress
2. Monthly Reports
2.1. IANA Liaison Report
–Begin IANA Liaison Report, Sabrina Tanamal–
IANA Services Liaison Report – 20 April 2022 SLA Deliverables Update: ICANN met 100% of processing goal times for the March 2022 monthly statistics report, exceeding the SLA goal to meet 90% of processing goal times. These times include the steps that ICANN has control over and not time it is waiting on requesters, document authors or other experts. Monthly reports can be found at: https://www.iana.org/performance/ietf- statistics Other News: Implementation of nameserver changes for the .ARPA zone is scheduled on 25 April and 2 May 2022. IETF-IANA Group meeting was held on 7 April 2022. Meeting minutes will be available at the next IAB Business meeting. IANA Services Operator and IETF Leadership Meeting Minutes from 10 February 2022: MEETING MINUTES - BEGIN Summary of Meeting Minutes Thursday, February 10, 2022 Virtual interim meeting 1900 UTC Attendees: Mirja Kühlewind, IAB Chair Russ Housley, IETF-IANA Group Co-Lead Jari Arkko, IETF-IANA Group Jay Daley, IETF LLC Executive Director Lars Eggert, IETF Chair Roman Danyliw, IESG Representative Kim Davies, VP, IANA Services, ICANN, President, Public Technical Identifiers (PTI) Amy Creamer, Director of Operations Amanda Baber, IANA Operations Manager Sabrina Tanamal, Lead IANA Services Specialist Michelle Thangtamsatid, IANA Services Specialist 1. Introductions and Welcome Discussion: K. Davies expressed that this discussion would be a good opportunity to talk about recalibrating expectations and tailoring how we interact with each other moving forward and our desires for coverage for individuals, etc. L. Eggert explained that the IETF has had a long-standing assumption that IANA has a person who's a liaison to the IESG and IAB, and that's even written into some RFCs. Michelle Cotton’s departure was unexpected and there is concern about IANA role changes that were not previously vetted with the IETF. However, how IANA carries out its functions - processing/completing registrations, that has been working great. 2. IANA Services Team Structure: Discussion: K. Davies shared an overview of the team support. Amy Creamer is the Director of Operations; operations include all of the services we provide to our core communities (IETF, Root Zone Management, and RIRs). Marilia Hirano is the Director of Strategic Programs and manages our strategic roadmap, auditing, continuous improvement. James Mitchell is the Technical Director who leads up the team that provisions our systems, software development, and KSK ceremonies. Manages team that also contributes as internal technical SMEs Within Amy's team, Amanda Baber and Sabrina Tanamal have supported the IETF for many years. Michelle Thangtamsatid is ramping up her training to support the IETF as well. Selina and George are primarily targeted towards root zone management at this time. A sixth individual is likely to be joining shortly as well; we'll let you know at the next meeting. Previous organization: Ten years ago, we had three silos: naming, numbers, and an IETF support function. We adjusted that model to recognize that it didn't provide much opportunity for coverage or growth, and as the team and workload grew, we restructured. Each individual has their own specialties, but coverage and growth opportunities exist. Satisfaction with our performance demonstrates that this model works, and we'd like to retain it. This also allows us to dynamically adjust workload if there's a spike in some area. *The diagram doesn’t show the whole IANA team, which consists of roughly 15 people. Those not shown include people who provide software development, audits, key ceremonies, and administrative support. 3. How IANA Will Support the IETF: Discussion: K. Davies: Our objective was to remove single points of failure and provide coverage A primary person (with a secondary back-up) is assigned for interactions with the IETF, IAB, and IESG L. Eggert: Preference for personalized email addresses to be signed up to mailing lists vs. role accounts M. Kühlewind: The primary IANA contact, besides subscribing to mailing lists, needs to be updated on web pages where all of the liaisons are mentioned. For places where we have a mailing list, meeting, and a web page, it should always be the same person. It's probably a good idea to send out an announcement to the IESG and IAB mailing lists and say that you are the new IANA contact person. 4. IANA-IETF Communication concerns L. Eggert: Concern would be to avoid this lack of communication in the future Also reminded IANA that leadership on the IETF site changes regularly, so you'll have to repeat this every two years as if nobody had heard it before. K. Davies: Agreement on IANA needing to be more transparent about staffing plans and involve the IETF in our vision. 5. AOB L. Eggert: The IESG will send out a message to the community saying that we're planning to improve the transparency in communications between RPC/RFC Editors with authors/chairs/ADs during the AUTH48 period. Typically this discussion is between the RFC Editor and authors along with chairs and ADs in cc. The proposal was made to open this up for observation. We don't want to build a lot of custom tooling, so we landed on building a mailing list that the RFC Editor would cc on communications with the authors. Then people could go to the archive. Considering something similar to the IANA registration interactions that are happening, but they're not archived as far as I know. Discuss with your team if it's possible to copy a mailing list in cc from the ticketing system. It would be nice if this mailing list approach works for you too. A written proposal will be worked out and sent out to the community. K. Davies: We just need to figure out the potential mechanics, and from our side we capture all of those conversations in our ticketing system, and it's not publicly available. If a direct party asks for it via a request, we will provide it. NEW ACTION ITEMS: 2022-02-10 Token: K. Davies Action Item: Provide update at the next meeting on including mailing lists in cc during AUTH48. MEETING MINUTES - END
–End IANA Liaison Report, Sabrina Tanamal–
2.2. IRTF Chair Report
–Begin IRTF Chair Report, Colin Perkins–
IRTF chair report to the IAB for the month ending 20 April 2022. # Research Groups Appointed Sofía Celi as co-chair of HRPC. Co-chair for GAIA selected but is on paternity leave, will be announced. NMRG review with IAB will take place on 1 June 2022. # ANRP ANRP award talks for IETF 113 were given by Sangeetha Abdu Jyothi and Bruce Spang. https://irtf.org/anrp/ # ANRW Taejoong (Tijay) Chung (Virginia Tech) and Marwan Fayed (Cloudflare) are co-chairing. The call for papers is open, with submissions due on 4 May. Expecting a hybrid event at IETF 114. https://irtf.org/anrw/2022/ # Documents and Errata * With RFC Editor - draft-irtf-cfrg-spake2 - draft-irtf-icnrg-nrsarch-considerations * In IESG Conflict Review - draft-irtf-nwcrg-nwc-ccn-reqs * In IRSG Final Poll - draft-irtf-icnrg-icn-lte-4g (ready for IESG conflict review) - draft-irtf-nwcrg-coding-and-congestion (ready for conflict review) - draft-irtf-nmrg-ibn-intent-classification - draft-irtf-nmrg-ibn-concepts-definitions * In IRSG Review - draft-irtf-pearg-numeric-ids-generation - draft-irtf-pearg-numeric-ids-history (ready for IRSG final poll) - draft-irtf-qirg-principles (ready for IRSG final poll?) - draft-irtf-icnrg-ccninfo (revised draft needed) - draft-irtf-cfrg-hash-to-curve * In IRTF Chair Review - draft-irtf-nwcrg-bats - draft-irtf-hrpc-guidelines # Other Activities Three diversity travel grant awards made for IETF 113. Meeting to plan diversity and ANRW travel grants for IETF 114 next week.
–End IRTF Chair Report, Colin Perkins–
2.3. RSOC Chair Report
–Begin RSOC Chair Report, Peter Saint-Andre–
With the approval of version 3 of the RFC Editor Model produced by the RFC Editor Future Development Program, the RSOC is actively planning for its dissolution. As described at greater length in a separate message we sent recently to the IAB, we see a clear mapping of the RSOC's responsibilities (as defined in RFC 6635) to the entities specified in version 3 of the Model, especially to the IETF LLC and the new RFC Series Approval Board (RSAB). In particular, this includes the work of the "RFC XML and Style Guide change management team" that the RSOC established in October 2020 to fulfill responsibilities specified in Section 4.3 of RFC 6635. Since then, this team (which includes the Temporary RFC Series Project Manager, representatives of the RPC, and developers of the publishing tools used by the RPC) has focused on (a) clearing the backlog of open issues related to the XML vocabulary and (b) working through day-to-day issues that arise during publication of RFCs. With regard to (a), John Levine submitted draft-iab-rfc7991bis-04 earlier this week in preparation for further discussion of the remaining issues on the rfc-interest list and, we expect, eventually on the email list of the new RFC Series Working Group (RSWG). With regard to (b), in accordance with draft-iab-rfcefdp-rfced-model-13 we foresee that the RSAB will be the escalation point for resolving disagreements between authors and the RPC. Although the exact workings will be a matter for the RSAB to determine, the RSOC would be happy to provide insights to the RSAB once it is established regarding the nature and scope of the work involved.
–End RSOC Chair Report, Peter Saint-Andre–
2.4. Temporary RFC Series Project Manager Report
–Begin Temporary RFC Series Project Manager Report, John Levine–
In addition to the activity in the RSOC report, the [Temporary RFC Series Project Manager] is relieved to report that we are finally getting our RFCs indexed in Google Scholar. Depending on their spidering schedule, they should start to appear later this month. This involved updating the scripts that render pre-XML RFCs into HTML to add the meta tags that Google needs. We haven't yet arranged to add the tags to the XML RFCs so they won't be in Scholar until we do so, probably by updating the xml2rfc tool to add the tags and rerendering the XML. The latest draft of RFC7991bis finally brings the documentation close to matching what the software does. We hope to finish closing the gap this month, and then face the knotty question of how to make the XML in the RFCs we've already published match the final spec.
–End Temporary RFC Series Project Manager Report, John Levine–
3. IETF and Policy Makers Problem Statement
The IAB reviewed ISOC’s “IETF and policy makers – problem statement” document.
One question is whether the IETF should facilitate “mediated participation” by policy makers. Cullen Jennings said that this is not compatible with the IETF process, since people participate as individuals. Mirja Kühlewind replied that the question is more about talking to policy makers and helping them find the people with the technical knowledge to help them make their points.
Warren Kumari noted that ISOC had a Policy Fellows program, and asked what the relationship between this topic is and that. Karen O’Donoghue replied that the Policy Fellows program was put on hold during COVID when the IETF was not meeting in person and is unlikely to be revisited before the end of 2022.
Mirja Kühlewind added that the Policy Fellowship program was about explaining what the IETF does, but there is another piece, in helping policymakers bring their requirements to the IETF.
Lars Eggert noted that helping policymakers does not necessarily mean that the IETF will automatically do what they want, but that the IETF will help policymakers make connections with the people doing the relevant work.
Mirja Kühlewind asked whether it would be useful to have an IAB-ISOC Administrative Support Group to help facilitate conversations on such topics so that the IAB and ISOC can remained aligned. Several people agreed that this would be helpful. Karen O’Donoghue took an action to write up a short description for an IAB-ISOC Administrative Support Group.
4. Approval process of liaison statements
The IAB discussed the approval process for outgoing liaison statements. The IAB had previously discussed this topic in August 2022, where it was noted that Area Directors and Working Group chairs need to have a better understanding of the process, and also that tool changes may be needed to streamline things and make the approval steps more explicit.
Mirja Kühlewind suggested a number of changes to the liaison management tool in the Datatracker, but wanted to focus the current discussion on the liaison approval process. The Datatracker page for posting outgoing liaison statements currently has an “obtained prior approval” checkbox that can circumvent the approval step; to date, only 67 out of 657 liaison statements sent by Working Groups have not used that checkbox.
Tommy Pauly said that it may not be clear to people what that checkbox actually does, and they might just think that it something they are supposed to click, rather than something that can be used to skip the normal verification process.
The current approval chain for liaison statements in the Datatracker is:
- Area Directors, the IETF Chair, and the IAB Chair do not need approval to send liaison statements, but they can only send liaison statements from their Areas/Working Groups, the IETF/IESG, or the IAB, respectively
- Working Group chairs can only send liaison statements from their group and need approval from an Area Director
- Liaison managers can only send liaison statements to their SDO and need approval from an Area Director, the IETF Chair, or the IAB Chair (depending on the “From” field)
Approval requests are usually sent to the responsible Area Director. They may also be sent to the IETF or IAB Chair if the liaison statement is being sent by a liaison manager and the “From” field is set to “The IETF” or “The IAB.” The Secretariat is copied on all approval emails. Everyone with access to the approval link can effectively approve a liaison statement. Currently, the IAB Liaison Coordinators have no role in the approval process and are not copied on the approval emails, but they are copied on the actual liaison statement.
The process for the approval and transmission of liaison statements is described in section 4 of RFC 4052:
For a liaison statement generated on behalf of an IETF WG, the WG chair(s) must create a statement based on appropriate discussions within the WG to ensure working group consensus for the position(s) presented. The chair(s) must have generated or must agree with the sending of the liaison statement, and must advise the AD(s) that the liaison statement has been sent by copying the appropriate ADs on the message.
For a liaison statement generated on behalf of an IETF Area, the AD(s) must have generated or must agree with the sending of the liaison statement. If the liaison statement is not sent by the ADs, then their agreement must be obtained in advance and confirmed by copying the ADs on the message.
For a liaison statement generated on behalf of the IETF as a whole, the IETF Chair must have generated or must agree with the sending of the liaison statement. If the liaison statement is not sent by the IETF Chair, then his or her agreement must be obtained in advance and confirmed by copying the IETF Chair on the message.
For a liaison statement generated by the IAB, the IAB Chair must have generated or must agree with the sending of the liaison statement. If the liaison statement is not sent by the IAB Chair, then his or her agreement must be obtained in advance and confirmed by copying the IAB Chair on the message.
Mirja Kühlewind suggested requiring explicit approval for all outgoing liaison statements. Rather than sending a liaison statement out directly, an email requesting approval would be sent. The liaison statement would only be sent to the final recipients once approval is obtained. This would lead to more awareness, since more people would be required to look at a liaison statement before it is sent. However, this could cause delays. For urgent cases, there could be an override by the IETF Chair, IAB Chair, or Liaison Coordinators.
Lars Eggert said that if the IAB wants to change anything here, they will need to revise RFC 4052. RFC 4052 is an IAB-stream BCP, which is no longer allowed. Mirja Kühlewind said that she thinks this should be on the IETF stream. There is a mix of responsibility for liaison management, with the technical content of liaison statements mostly being under the purview of the IESG and Working Groups, while the management of the liaison relationships themselves are handled by the IAB.
Mirja Kühlewind and the Liaison Coordinators will continue discussions on how to refine the liaison tool and approval process and bring this topic back to the IAB for further discussion.
5. ICANN NomCom Appointment
Via e-vote, the IAB reappointed Vittorio Bertola to the ICANN NomCom for 2022-2023.
6. Next IAB Meeting
The next IAB meeting will be a technical discussion on 2022-04-27 at 0700 PDT.